Funding a Zone Meeting

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Support from the SPS National Office

Thank you for agreeing to host a zone meeting at your institution. The SPS national office provides funding up to $500 to help cover the costs associated with hosting a zone meeting. Following are the requirements to receive funding:

  1. A letter signed by the SPS advisor requesting up to $500. The letter should briefly indicate how the money will be spent, include a detailed budget list, and must include the submitting institution's federal tax identification number. If a registration fee is going to be charged, please include it as income in the budget list. You can send your request by email to the lydia [at] aip.org (national office).
    Note: SPS advisors are responsible for fulfilling these requirements. Requirements not met will incur forfeiture of future chapter funding.
  2. If you would like to have an SPS recruitment package sent at no additional cost, state so in the letter (this includes SPS brochures and various SPS branded items).
  3. Upon receipt of request, an initial installment of $250 will be sent to the advisor a few weeks before the meeting.
  4. After the zone meeting, a report of the meeting (3 page minimum), photographs, and a list of expenses is required in order to receive the final installment up to $250. Please take photographs of the event so that we may post them on the SPS national website or feature them in The SPS Observer; and use the photos and report in your annual chapter report. This is a nice way to communicate the success of your zone meeting to a national audience.

Don't hesitate to contact me if you should have any questions... thanks!

lydia [at] aip.org (Lydia Quijada)
301-209-3008 (tel)

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